Using Podio & Ansana to Manage Your Real Estate Deal Flow

No matter if you are a sole trader or if you are a LTD, you need effective systems and processes. Everything myself and my JV partners strive to do is to systematize. For example, everyone of our Professional HMOs in Salford and Greater Manchester we look to do the same work. The same means, the same future walls, the same furniture, the same shopping list to stage the HMO and all the same white goods. This systematization of our Professional HMOs in Salford saves us time and energy and keeps us focused on our time constraints and finding more properties in the areas of Manchester we like.

It is all about Workflow!

There are many steps are within your processes in real estate for finding a deal, preparing a heads of terms, receiving contractor bids, having inspections performed, completing closing, and pushing through renovation processes? What’s the timeline for the renovation? Did they complete all the work? Did you have weekly checks at the property? Do you have a quality control process?

The list of what you need to do, understand, or check goes on, and on, and on.

It all goes back to systematizing…. you have to think & prepare the steps in your workflow, actually write them out, understand the interactions of the processes and where information is being updated, transferred, or handed off to a new team member or outside person. For instance, once you have a deal under contract, it needs to go to your XYZ person. How does it get there? How do you remember to send it? If you aren’t the person responsible to send it, then who is, and how do they know?

Clearly, we use spreadsheets for a lot of things. But using spreadsheets to manage the workflows and intricacies of the day-to-day real estate investor is probably hurting your operation and your growth. The solution could be as simple as using Asana or Podio. I’m suggesting you supplement spreadsheets that are tracking the operational side of your business with Podio or something like it. Every property has a specific excel spreadsheet…however before we close the property out, we realized we were missing important issues.

Within your business, create your workflow, identify repeatable processes, and create those into intuitive-click-of-a-button operations within Podio and Asana. The interface is web based and can be accessed from anywhere.

Myself and my JV partners strive to systematize and this has completely transformed our business.